Community Outreach - CAP Mandate
CAP - Members / Mandate / Minutes

Objective
To maintain a continuing dialogue that leads to an effective working relationship between the residents of Elmira and Sulco.

Activities
The panel meets at Sulco at least twice a year for a dinner meeting to offer advice to Sulco on the following:

• Matters of concern to local residents about the chemical industry in general and Sulco in particular.
• Initiatives that Sulco is considering for improvements in site operations.
• Questions of effective emergency response and public safety in the case of an incident at the plant.
• The content and design of the regular newsletter to neighbours and local businesses.
• Planning events at the site that involve the public such as an Open House.
• Ways in which Sulco can continue to be a good neighbour.

Membership
The panel involves approximately a dozen local people drawn from a number of different constituencies:

Diversity
The panel tries to reflect the diversity found in the community. Public

Record
The existence of the panel and its membership is a matter of public record.

Minutes
Minutes of panel meetings are maintained. They are prepared by Sulco and circulated to panel members in advance of the next meeting. A copy of the minutes is available at the local library.

Confidentiality
Matters discussed at the panel meetings are not confidential in nature unless specially identified as confidential. Panel members are encouraged to talk about the topics of discussion at the meetings. Panel members agree that they will not discuss the views offered by other panel members at the meeting.

Meeting Dates
Meeting dates are decided upon at the previous meeting.

Agenda Items
Items are decided upon wherever possible at the previous meeting.

Conduct of Meetings
The General Manager, the Plant Manager and at least one other member of the Sulco staff attend meetings. An external facilitator assists meetings.

Term of Office
There is no fixed term of office, although panel members are asked to make a commitment of at least one year.

Visitors
From time to time the panel or the company will invite guests to participate in panel meeting who can contribute to specific topics. If a neighbour wishes to attend a panel meeting they should contact Sulco. Attendance is only limited by the space available.

Compensation
There is no compensation paid to panel members, although if expenses are incurred as a result of activities on behalf of the panel, (i.e. travelling to a meeting out of town) Sulco will reimburse the panel member for reasonable expenses.

Responsible Care® Verification
The panel will recommend a member or members to take part in site reverification procedures for Responsible Care®.

Evaluation
Each year the panel considers its own effectiveness and how representative the membership is of the community.